School District Summer Maintenance Program
12
Units Serviced
All 12 buildings ready 3 days before deadline
Time Saved
$62,000 under budget through efficient scheduling
Cost Savings
🔧 The Challenge
A public school district with 12 buildings needed to complete a year's worth of deferred maintenance during the 10-week summer break. The scope included HVAC servicing, painting, flooring replacement, restroom renovations, exterior repairs, and safety upgrades across all buildings. The district's maintenance staff of 4 could not handle the volume, and previous contractors had missed deadlines, forcing last-minute scrambles before the school year started.
💡 Our Solution
Auxi deployed 8 crews simultaneously across the district's 12 buildings. A master schedule was created that sequenced work by building and trade to maximize efficiency. HVAC servicing was completed first (3 weeks), followed by painting and flooring (weeks 3-7), and finally restroom renovations and exterior repairs (weeks 6-10). Daily progress reports were shared with district facilities staff, and a real-time dashboard showed completion status for each building and scope item.
✅ The Outcome
All 12 buildings were completed on time before the school year started. The district completed 340 work orders including 48 HVAC system services, 28 classroom repaints, 14 flooring replacements, and 6 restroom renovations. The project came in 8 percent under budget due to efficient crew scheduling. The district's facilities director reported zero open work orders at the start of the school year for the first time in district history.
Project Photos
"For the first time in my 15 years here, we started the school year with zero open maintenance items. The Auxi team was organized, communicative, and delivered exactly what they promised."
— Facilities Director, Public School District
Project Details
AI-Powered Analysis
Our AI analyzed this project's results to surface key takeaways and actionable recommendations.
Optimized Scheduling Drives Significant Project Savings
By orchestrating concurrent work streams across multiple trade categories, Auxi eliminated inefficiencies that typically drive up labor costs. This strategic sequencing allowed the district to complete the full maintenance scope while achieving a budget surplus of $62,000.
Multi-Crew Deployment Ensures On-Time Project Completion
Deploying eight crews simultaneously transformed a massive 10-week workload into a manageable, sequenced program. This approach guaranteed that all 12 buildings were fully operational and inspected three days before the district’s absolute deadline.
Unified Vendor Management Eliminates Deferred Maintenance Backlogs
Centralizing facility maintenance under one management platform provides the oversight necessary to tackle large-scale projects that internal staff cannot handle alone. Scaling up operations using a master-scheduled model is the most effective way to reach zero open work orders before facility reopenings.
AI-generated analysis for reference only. Contact our team for a tailored operational assessment.
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